Guidelines

RECOMMENDATIONS FOR SPEAKERS:

  • All speakers are required to check in with the technical department in the presentation hall at least 3 hours prior to the commencement of the session, and earlier if feasible. Additionally, you are encouraged to upload your presentation slides the day before your scheduled presentation.
  • Presentations remain the intellectual property of the author and may not be used without explicit permission.
  • Please arrive arrive promptly in the conference room before the scheduled start time.
  • Inform the moderator of any specific details regarding your work and take a moment to acquaint yourself with the remote control projector, timer, and microphone.
  • Strictly follow the instructions provided by the moderator.

DATA PRESENTATION:

If you plan to use a PowerPoint presentation or any other PC-based application, kindly bring it on a USB memory stick or external hard drive and load it onto one of the conference computers in the presentation hall at least 3 hours before the session begins.

Please be aware that the conference computers in the session halls are equipped with at least Office 2016.

For presentations that include video films within PowerPoint, it is advisable to check the compatibility in the presentation hall where your lecture is scheduled during a coffee or lunch break before your session, ensuring this is done at least 3 hours before the session begins.

Alternatively, you may supply your own laptop computer. In such cases, confirm that your laptop has a VGA socket for external signal and verify it first with the technical department in the presentation hall where your lecture is scheduled, during the coffee or lunch break prior to your session, at least 60 minutes before the start of the session.

Important note for Macintosh users:

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to technical department:

  • Save the presentation, which was prepared on a Mac, as a PC-based PowerPoint presentation.
  • Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  • Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

Alternatively, you may use your own Macintosh laptop computer. In such cases, please inform the operators in the session hall where your lecture is taking place as soon as you arrive, and later on test during the coffee or lunch break prior to your session, at least 60 minutes before the start of the session.

We strongly recommend not using personal computers for presentation. Please note that the time used for connecting personal computer will be deducted from the total presentation time.

TECHNICAL SPECIFICATIONS:

  • Please bring your presentation on the following media: portable USB stick, external hard drive.
  • Supported PowerPoint versions range from 2016 onwards.
  • Save your files with the extensions *. ppt or *.pps, avoiding the use of the pack&go function. Make sure that all files with movies are saved on separate portable racks.
  • Flash animations can not be designed.
  • All files must be organized in the same directory.
  • Do not use passwords for files.
  • We recommend the use common fonts: Times New Roman, Calibri, Verdana, Arial.
  • If you are using Power Point or Keynote Mac, please export your presentation as *.ppt for Windows.

RECOMMENDATIONS FOR MODERATORS:

Dear colleagues,

The Scientific Committee of the Conference extends its gratitude for your willingness to moderate one or more of its sessions. You have an important role in ensuring the success of this event, and we trust that the following information will be valuable to you.

Before the session:

  • Identify the designated Conference Hall where the session is scheduled to take place and ensure you arrive a few minutes before the start of the session.
  • Upon arrival, meet with the technical assistant responsible for the room. In the event of any issues or challenges, please don’t hesitate to seek assistance from the technical assistant to address any concerns promptly.

During the session:

  • Remind your audience to turn their phones on silent mode.
  • Start the session on time, even if participation is low.
  • Do not accept violations of presentation time.

Announcements:

  • Unauthorized filming or photography during the scientific sessions is prohibited.
  • Announce the changes that have been made by the organizers (in case there are any).